Document management softwarebuilt for real operations teams.
Office IQ centralises contracts, policies, certifications, and operational documents into one secure system with clear ownership, powerful search, automated expiry alerts, and direct links to the work they support.
What Documents handles for you
Documents
Store, organize, and track your important business documents.
Structured organisation
Tag, categorise and link documents to vendors, staff, assets and tasks so nothing lives in a random folder.
Clear ownership
Assign responsibility for every document so it is always clear who owns it and who is accountable for keeping it up to date.
Expiry and renewal tracking
Track contracts, certifications and policies with automatic reminders before anything expires.
Single source of truth
One approved document per purpose with no duplicates, no guesswork, and no silent copies floating around.
Compliance visibility
See upcoming expirations, renewals and risk areas in one clear view.
Instant Search
Find any document in seconds with powerful search and dynamic filters.
The reality without a proper document management system
When operational documents live across shared drives, inboxes, and filing cabinets, ownership becomes unclear and important details get missed. Teams waste time searching for the right contract or policy, work from outdated versions, and risk missing critical renewal or compliance deadlines. The result is confusion, duplicated effort, and unnecessary risk, not because teams are careless, but because the system they rely on was never designed for operational document management.
Contracts expire because renewal dates are hidden inside documents with no document tracking, reminders, or expiry alerts in place.
Staff certifications lapse without visibility or automated tracking, creating compliance risks due to poor document management processes.
Teams cannot confidently identify the latest approved document or who owns it, leading to version control issues and operational mistakes.
Hours are lost searching shared drives and folders for documents that should be instantly accessible.
Critical vendor documents are stored in personal folders, making them inaccessible and risky when employees are unavailable or leave the business.
Simple to get started
No complex setup. Just clarity in minutes.
Upload your documents
Drag and drop documents or upload from your computer. Office IQ accepts all common file types.
Tag and categorise
Add tags, set expiry dates, and link documents to vendors or staff members.
Get automatic alerts
Receive notifications before documents expire. Never miss a renewal deadline again.
Real outcomes for your team
Operational Clarity
- Find any document in under 30 seconds
- Clear ownership for every document
- No more chasing people for missing files
- Clear visibility into who uploaded each document, when it was added, and why it exists
Business Impact
- Reduced compliance risk from expired documents
- Hours saved weekly on document searches
- Fewer missed contract renewals
- Better vendor negotiations with accessible contract history
Built for people like you
Built for the people who actually manage office documentation.
Ideal for teams of 5–200 people managing multiple documents and vendors.
Part of one connected system
Documents in Office IQ are not stored in isolation. They connect directly to vendors, staff, assets, incidents and tasks, so every document lives in the context of the work it supports.
Ready to bring clarity to yourdocuments?
Ditch the chaos for clarity. Everything in one place, working in perfect harmony.