Track company assets from issue to recovery
Track company equipment, assign assets to staff, and ensure nothing is lost during role changes or offboarding.
The Challenge
Every employee gets equipment. Laptops, phones, access cards, keys, sometimes furniture or vehicles. It starts simple, but it gets complicated fast. Who has the spare monitor? Did the departing sales rep return their company phone? Where's the inventory of standing desks? Without a system, asset tracking becomes a combination of spreadsheets, memory, and hope. When someone leaves or changes roles, the gaps become painfully obvious. Equipment disappears, budgets get distorted, and IT spends hours trying to account for missing hardware. Asset management isn't glamorous, but it's essential, and it needs to connect directly to your staff records.
How Office IQ Supports This
A unified approach that connects assets, staff, tasks to solve real operational challenges.
Maintain a complete asset inventory with descriptions, serial numbers, and conditions
Assign assets directly to staff profiles with issue dates and expected return dates
Track asset location, status, and maintenance schedules
Create tasks for asset collection during role changes or offboarding
Generate reports on asset utilisation, availability, and recovery status
How It Works in Practice
A clear, step-by-step workflow that your team can follow from day one.
Register assets
Add all company equipment to Office IQ with descriptions, serial numbers, purchase dates, and condition. Build your asset inventory.
Assign to staff
Link assets to staff profiles when issued. Record the assignment date and any relevant notes. Ownership is always clear.
Track throughout lifecycle
Update asset status as conditions change. Schedule maintenance, record repairs, and track depreciation.
Manage transitions
When staff change roles or leave, create tasks to recover assigned assets. No equipment falls through the cracks.
Maintain accountability
Review asset reports to see what's assigned, what's available, and what needs attention. Full visibility, no spreadsheet hunting.
What You'll Achieve
Real outcomes that operations teams can expect when using Office IQ for this workflow.