Vendor management software built forcomplete operational control.
Office IQ provides a single vendor management system to manage supplier contacts, invoices, insurance documents, incident records, and service history with clear ownership, renewal tracking, and performance visibility across every vendor relationship.
What Vendors handles for you
Vendors
Manage your organization's vendor relationships and compliance.
Sparkle Clean Ltd
Weekly cleaning • 9:00 AM
Bright Light Electricals
Electrical Services
ClearSpark Electrical
Electrical Services
Safe Security
Security
Sparkle Clean Ltd
Cleaning
ClearSpark Electrical
Electrical Services
Safe Security
Security
Vendor Profiles
Complete vendor records with contacts, contracts, and service history.
Contract Tracking
Link contracts to vendors with automatic renewal reminders.
Service Calendar
Track scheduled services and maintenance visits.
Invoice Management
Log and track invoices against vendor contracts.
Preferred Vendors
Set and rate preferred vendors to guide your team toward trusted suppliers and consistent service quality.
Quick Access
Contact details, documents, and history one click away.
The reality without a proper vendor management system
When vendor information lives across spreadsheets, inboxes, and personal notes, ownership becomes unclear and important details are missed. Contracts renew without review, insurance certificates expire unnoticed, and incident history is scattered across different platforms. Teams spend unnecessary time chasing information instead of managing supplier performance, and risk increases because vendor data was never designed to live in disconnected systems.
Vendor contact details are scattered across emails, business cards, spreadsheets, and personal phone contacts, making them hard to find and easy to lose.
Contract renewals and notice periods are missed because key dates were never tracked in a central vendor management system.
There is no reliable record of which vendor delivered which services, when the work happened, or how performance changed over time.
Invoices arrive without a clear way to verify them against agreed contracts, rates, or completed work, increasing the risk of errors and overpayment.
When a key internal contact or vendor representative leaves, critical supplier knowledge disappears with them.
Simple to get started
No complex setup. Just clarity in minutes.
Add your vendors
Create vendor profiles with contact details, categories, and relevant notes.
Link documents and contracts
Attach contracts, upload invoices, and set renewal reminders.
Track and review
Monitor vendor performance, track service history, and never miss a renewal.
Real outcomes for your team
Operational Clarity
- All vendor information in one accessible place
- Complete service and payment history
- Clear contract status and renewal dates
- Easy handover when team members change
Business Impact
- Better vendor negotiations with complete history
- Reduced missed renewal penalties
- Improved vendor accountability
- Time saved on vendor administration
Built for people like you
Built for teams who manage multiple vendor relationships.
Perfect for businesses managing 10+ vendor relationships.
Part of one connected system
Vendors in Office IQ connect to their contracts, invoices, and service history. Link vendor documents, track related tasks, and maintain a complete relationship history all in one profile.
Ready to bring clarity to yourvendors?
Ditch the chaos for clarity. Everything in one place, working in perfect harmony.