Compliance readiness without last-minute scrambles
Stay audit-ready with structured compliance documents, clear ownership, and automated follow-ups across your operations.
The Challenge
Audits have a way of revealing exactly how disorganised your operations really are. Fire safety certificates in someone's desk drawer. Training records in an old email thread. Insurance documents that may or may not be current. When auditors arrive, the scramble begins: frantic searches, last-minute requests, and the uncomfortable realisation that critical documents are missing or expired. This isn't just embarrassing, it's risky. Compliance failures can mean fines, failed audits, and reputational damage. The good news? Most compliance problems aren't about negligence, they're about visibility. When everything is in one place with clear ownership and automatic reminders, staying audit-ready becomes routine, not reactive.
How Office IQ Supports This
A unified approach that connects documents, tasks, staff to solve real operational challenges.
Centralise all compliance documents with clear categorisation and tagging
Link documents to responsible staff members for clear accountability
Set expiry dates and automatic renewal reminders for certifications and policies
Create recurring tasks for compliance checks, training renewals, and document updates
Generate audit-ready reports showing document status and ownership
How It Works in Practice
A clear, step-by-step workflow that your team can follow from day one.
Organise compliance documents
Upload and categorise all compliance-related documents: policies, certificates, training records, and inspection reports. Tag each with relevant metadata.
Assign ownership
Link each document to the staff member responsible for its maintenance. Clear ownership means clear accountability.
Set expiry tracking
Add expiry dates to certifications, insurance policies, and training records. Office IQ will alert you well before anything lapses.
Create compliance tasks
Build a task schedule for periodic reviews, renewals, and audits. Assign owners and set recurring reminders.
Stay audit-ready
When auditors arrive, pull up your document library and show exactly what they need, with timestamps, owners, and expiry status all visible.
What You'll Achieve
Real outcomes that operations teams can expect when using Office IQ for this workflow.